Planning for event security is one of the most crucial factors when it comes to event organization and risk management. Generally speaking, one of the top priorities on an event planner’s project checklist should pertain to the safety and security of the event’s patrons and attendees at large.
Impact Security Group has broken down 6 simple tips to help make the process of hiring for event security easier. There are 6 tips to keep in mind when planning event security:
6. When to Work With a Security Team
You may wonder when you would need to hire so that security measures are set in place for an event. As you consider hiring a security team you should first keep in mind the kind of event you are putting on. Some scenarios where you may need to hire a security guard or event security may include (but are not limited to) the following:
- Arenas and Sports Centres
- School Events/Functions
- Corporate Functions
- Trade Shows
- Product Launches
- Tour Security
- Concerts/Music Festivals
- VIP Protection/Transport
5. Consider the Venue Occupancy
Entertainment and sports venues are the most popular locations where event security. Keeping an up to date headcount of RSVP attendees can help to alleviate any concerns regarding space and capacity ahead of time. Event planners typically make use of labeled tickets to make sure these concerns are kept under control.
4. Precautions to Take For Alarm Response
Medical emergencies are one of the most common challenges when a large group of people gather together at an event. At Impact Security Group, we provide First Aid attendant services with a team who will be able to help with any injuries, accidents or medical emergencies as needed.
Having first responders on location is one of the most important things for event planning, especially for venues tending to larger groups of patrons, or ones that will be serving food and alcoholic beverages. Be wary of your attendees’ potential dietary preferences, medical requirements and/or possibilities of allergic reactions.
3. Loss Prevention
The more people that will be attending your event, the greater of a chance things like jackets, bags or personal belongings may get lost in the crowd. Loss prevention is always an issue at any size event.
Work with your security team to establish a designated location ahead of time in which event attendees can be notified as the official Lost and Found storage space.
2. Decide if Mobile Patrol Will Be Needed
Familiarize yourself and your team ahead of time with the venue location. Let your security management company know ahead of time if mobile patrol will be needed; this is a great tip for those hosting events at venues which will use multiple entrances and/or allow people to go in and out of the event location.
1. Know Their Names, Know Their Faces
Finally, there should be clear coordination and communication among all of the event management team members as well as with the event-goers. It’s especially important that all of your event’s organizers, team members and any other authorized personnel are well-equipped with name tags, passes or badges and other credible sources of identification.
Another tip is to ensure that your team members get well acquainted with each other prior to the launch of the event. This way, attendees and personnel are able to know who exactly to approach with questions or concerns as the event is happening.